Fleet Management Relying On Apps To Reduce The Administrative Burden

Though today’s world has gone mobile, the use of these technologies still continues to surprise us. According to a recent study, mobile devices are found to be overtaking desktop computers especially when it comes to access the Internet worldwide; and even the United Kingdom that claims to be still in favor of desktop computers seems to be heading to the same route. Provided that, the mobile version of Internet is getting popularity day by day, the apps designed for smartphones are increasingly becoming more useful for professionals.

Traditionally, apps are taken as software that is particularly developed to be used on our smartphones as well as on other smart devices. Luckily, these can be used on most laptops as well in similar efficiency. When it comes to fleet management system where you see in-cab products serving you with various apps as well as offering an even broader solution, for instance, TomTom along with its Webfleet system provides an amazing integration of various apps that are helpful for reducing the admin workloads of a manager and saving the business expense.

There is a variety of different conventional apps that are not only useful for fleet managers but can be downloaded by anyone using the smart devices. These apps support both Apple and Android based devices, and are used for recording and relaying the data from the vehicle fleet to the centralized location of a business.

Let’s talk about some important apps that have been worthwhile for fleet managers. These can be used for a variety of different devices and are helpful for the fleet management to do a better job.

Abax Mobile

This app can be be used for a smartphone and tablet, and allows a car business driver to make changes in expenses and compile mileage reports on the move. Abax was updated in early months of 2016 and provides a simple use of the app offering the driver the essential data that helps them for making an HMRC-compliant mileage claim. The app can be used with automatically documenting each driving experience through GPS that produces a digital and accurate business mileage record for both the fleet managers as well as vehicle drivers. In addition, Abax Mobile helps drivers complete the records privately for submitting to their company’s head.

Vehicle wear and tear app by Activa Contracts

The End-of- life condition and its associated charges are one of the huge areas of contention when dealing with a fleet of vehicles. Activa Contracts has developed an app for making the de-fleet process notably smoother earlier this year. It was indeed developer’s own solution to the aforementioned problem of fleet management. Using this wear and tear app, drivers can click images of their vehicles from different angles to highlight the damage. The app then assesses the damage within its guidelines to help the fleet managers decide on the needed repair. The wear and tear app is very easy to use which eventually saves lots of time. Moreover, it significantly eases the due burden on administration as the drivers have no problem with its use; they populate information on their cars, take snaps of any damage and submit to the company directly from the app.

TMC – Mileage Track:

It’s an extension of mileage capture system of The Miles Consultancy and helps TMC client drivers for logging business every time they need to. The app logs users into their accounts on the TMC system in order to help each record on the app immediately incorporate into the management system. The app makes use of GPS along with manual trip’s logging, and it can also record expenses with receipts of photographing. In addition, it handles all functions of grey fleet management, for instance, license checks mandating, insurance information and car registration.

CityFleet Business:

The app is used to cover transport requirements and provides managers a centralized way to make reservations of cabs, chauffeur-driven vehicles and even mini-buses. The app is currently based in London but its use is expanding rapidly. It is different from Uber which particularly focuses on consumers and allows business accounts where fleet management can easily control what workers should have access to what services. It has a centralized billing system for streamlining expanse management.

Radius Payments Solutions – Velocity:

Radius Payments Solutions developed this fuel card management app claiming to help its users save expenses, increase security and reduce administration burden while on the road. Velocity helps fleet managers instantly compile detailed reports of fuel card usage and continue with top of budgets by screening invoices, as being handy also indicates fleet managers do not have to be at the workplace to watch over fuel expenses. In addition, Velocity lets drivers to instantly call off misplaced or stolen fuel cards using the app while on the go.

TomTom – Webfleet for Sales Cloud and All On Mobile:

The Webfleet telematics system by TomTom contains two relevant apps. The Webfleet for Sales Cloud is a development of the company to help with CRAM (Customer Relationship Management) and was launched in June this year. It helps reducing the administrative burden for workers on their vehicles and providing sales managers more transparency and detailed statistics for effectiveness of their sales. Users can enrich CRM data from the field, GPS areas, traveling times, accomplished appointments and drivers’ behavior. Another app for TomTom’s drivers that comes from All On Mobile which allows reducing paper process during the online forms.

Users make their vehicle checks through their devices using results conveyed to software back office. Once it confirms vehicle checks as completed, the app loads the daily workflow onto the device and provides navigational to all jobs. Moreover, the signature capture functionality of the app allows its users to send automatic texts to the clients in order to advise them the time of arrival and delivery proof. The same can be done by using the device to scan with its in-built camera or communication chip.