10 Best Software for File Management

In old times when files had to be kept and managed manually, there was always mess followed. Either locating them was hard or if a mishap like a fire in a governmental organization would break out, the entire stock would burn.

However, file or project management software has fixed the issue by keeping all required documents secured in one place.

Google docs

If you are a writer then Google Docs is an ideal place to keep your docs and files secure. You can always locate them through your Gmail id. No more hassle if a virus hits your system and you can’t locate your files anymore.

Besides its privacy features are great, it’s up to you if you restrict access, make it conditional to view the only version, or send an invitation to edit. It’s all your choice. The one who is invited to edit a file can add comments that can be removed by resolving the issue.

Trello

Trello board is one of the most efficient files and task management system. You can create cards within boards with set deadlines. When they are executed add the related file in attachments. Your documents remain safe and secure in those files and can be retrieved anytime you like. Time management software can also be integrated with Trello to enhance productivity of the team.

Dropbox

It’s a cloud-based tool that offers heavy storage space to store files and documents. Files can be stored, edited and shared in it with an automated system. It offers offline access and files can be shared via chat, text or email.

Asana

It’s one of the most robust tools for project management. It lets you visualize your work. You can use your timeline to streamline your projects. Files, tickets, and documents. It allows you to follow your projects through every stage.

Google Sheets

Instead of old MS excel sheets, Google sheets are a far secure and efficient alternative. Besides the biggest benefit is it keeps data secure just like Google docs along with your email id. You won’t lose it after losing data from your system. There are a task list and activity feed.

Zapier

It’s one of the most popular and trusted project management tool. One can share their files and documents from their Gmail inbox to direct dropbox. Make many processes easier to carry out with the help of numerous integrations it offers. It sends you triggers or alerts when you get a new email in the inbox.

Instapaper

It’s a tool to save files or lengthy reads and documents that you can’t read at the point when you found them. By saving them with Instapaper, you can always access them later on when you have time at your disposal. This is particularly useful for freelancers when they are traveling and need to read a file they saved to research and write on some assigned task.

eFileCabinet

This is a useful tool for small and midsized businesses. Its features include tagging, scanning, keeping a workflow and cloud storage. It offers unlimited storage with huge template library as well. It has a user-friendly interface with pretty easy to use tools. Unlimited storage and cloud-based system made it even more convenient for its users. It supports PDF, Word, Excel, PowerPoint, and Quickbooks as well.

PDfelement for business

This unique solution offers services to create, convert or collaborate PDF documents without trouble. A business setup can convert any file from word or excel into PDF through this software with ease.

It has a massively huge OCR that detects images and text in the files with the help of 20 different languages. It gives an option to accumulate numerous PDF files to create one massive file that can store entire relevant information in one place.

Dokmee

Its a file management system that provides a range of document imaging and tracking tools. You can organize your electronic business files easily. It has innovative editing and capturing tools.

The program is integrated with email software, scanners, and mobile devices etc from where you can easily transfer your files and data.

In a nutshell, it’s really hard to choose among so many viable solutions available but we made an assessment based on users’ experiences and level of satisfaction.

Author Bio: I am precisely described as a tech junkie working in content development and marketing for a thriving start-up: Stafftimer App. Literature lover by default. My interests range from politics to social issues, books to tech trends, gadgets and so on.