3 Effective Applications of HRIS in 2020

Companies today face a lot of competition and complexities. The world around them is constantly changing and the best way to stay on top is to ensure you have the right talent working for you. Human resources play a vital role and in today’s fast-paced world it is the right application of HRIS that can guarantee success in the business world.

HRIS can be used for everything from helping staff gain the right education to ensuring you are making the right hires. But each year brings about new challenges in the HR industry and therefore, it’s important to stay on top and focus on the right and effective application of HRIS.

So, let’s look at the ways you should be implanting human resource management systems at your business.

Utilising the core HR functionalities

Companies should always start from the basics. Without a good grasp of the basic level functionalities, it will be difficult to master the more high-level applications effectively.

The basic functionalities depend on the human resource management system in use, but at their basic, they tend to offer these applications:

• Employee database management – typically the most fundamental part of HRIS, which includes everything from storing employee details and contact information.
• Benefits management – this involves information on health care plans and enrolment to possible retirement funds and is a key element of a human resource management system.
• Payroll management – another core functionality is the ability to manage employee salaries and contributions, such as bonus programs and so on.
• Self-service management – in modern HRIS, employee self-service portals are a crucial part of the system and they allow employees access to monitor and change their personal information.

When you are looking to implement HRIS in 2020, the above are the core functionalities you should aim to utilise the most. Essentially, these core functionalities ensure your workforce is being looked after for those basic benefits from payroll to workforce information.

Improve with workforce management

Once your HRIS has the basic functionalities in order, you want to enhance your application with workforce management. This functionality is all about the basic aspects of managing what your employees do daily. It will be an important part of enhancing the core functionalities, as well as the third important application we’ll look at next, which is strategic functionality.

The main features your workforce management system should have include:

• Monitoring employee attendance – you want to make sure you are monitoring attendance not just for efficiency but also for billing.
• Employee day-to-day scheduling – scheduling varies in importance in different companies and industries. It is still a good functionality to have to ensure employees are aware of any changes and tweaks.
• PTO tracking – this is to monitor employee time-off and ensure that you’re also paying employees the right salary and benefits.
• Managing compliance – you have to make sure your contracts and workforce schedules are compliant.
• Monitoring employee performance – employee reviews are important not only in terms of company productivity but for employee improvements and satisfaction.

The application of workforce management is, therefore, crucial in terms of getting the most out of your workforce. It helps companies understand their current workforce better and ensuring that it is working as intended.

Adding a layer of strategic HR management

The final application of HRIS involves strategic HR. This is not the easiest functionalities but its implementation is essential in terms of helping to ensure the company is performing as well as it can. It’s not just about the short-term focus of making things run smoothly but also the long-term welfare of the company.

The strategic side of HR is always focused on the people and in a way, it takes the workforce management functionality to the next level. These platforms are about boosting employee growth and development, helping to manage things like employee satisfaction and retention.

The key features that involve strategic HR are:

• Onboarding – a crucial feature, which makes the introduction of new employees a lot more efficient and effective.
• Applicant tracking systems – a key tool to help you with the recruitment process and ensuring that you find the right talent for the right roles.
• Learning management systems – the functionality helps you with training employees, both old and new, focusing also on continued career development.
• Analytics – HRIS important quality is to focus on data and the strategic HR functionalities make this a priority in terms of collecting vast amounts of it and analysing it.

Make HRIS application a priority in 2020

HRIS applications can benefit companies of all sizes and industries. They help streamline different human resource processes and include a strategic element to your HR management. The truth is that your company’s most valuable asset is your workforce and by effectively monitoring it, you can boost all the other aspects of your business.