Portable Document Format has become a de facto mode of file transaction across organizations. The reason is the multifaceted utility that it brings to the table. PDF was initially rolled out for college campuses so students could submit their assignments digitally.
It reduced the chances of plagiarism, which made it popular instantly. Over time, various developers added some fascinating features, which made PDF popular across corporate offices too. In this article, we will list 4 reasons that make PDF so popular.
Easy cross-platform conversion
When PDF gained popularity, developers decided to come up with the idea of a PDF editor to provide greater convenience to the users. A PDF editor is an app that allows you to perform some crucial functions on the file. The most important of them is file format conversion to an editable document.
PDF is a read-only format, which makes it difficult to edit. Therefore, in order to make necessary changes, one has to convert the concerned document in accordance with its nature. For example, if you want to add notes or a paragraph, you can use the PDF editor to convert the file from PDF to Word.
Once converted, you can use all the tools available in MS Word and convert the document back to PDF after you are done. Now, you can easily circulate the document to clients.
E-signature facility
Some of the official documents require proper authorization from the hierarchs. However, in the remote working culture, it is difficult to get signatures on official documents. Also, it is not sustainable to mail the documents physically back and forth. It would consume time and affect the efficiency of the office.
Therefore, organizations invest in a PDF editor where they send and receive documents in a closed ecosystem. Hence, clients and seniors could add signatures with their touchpad without any hassle.
Portability
Unlike any other editing format, PDF doesn’t require a dedicated platform for viewing. One can access the content of the document through any internet browser. This makes it sustainable for cross-platform transactions.
Companies won’t have to worry about their employees using different operating systems. A PDF document remains uniform across all systems. Additionally, PDF is also ideal for mobile viewing because it is read-only. Therefore, employees can read crucial documents while they are on the road.
Password protection
Companies deal with sensitive information regularly. Moreover, organizations that work in the service-based industries have sensitive client information that they circulate in a closed group. However, there is always the risk of these documents getting into the hands of unwanted persons. Hence, companies use a PDF editor to add passwords to crucial PDF files.
The password facility is robust because it is based on an end-to-end encryption method. Therefore, only people with access to the password can view the content of the document. This is an important feature because it helps protect business secrets.
Conclusion
PDF is the ideal file format to carry out business operations digitally. Moreover, PDF-based apps also provide scanning facilities and are equipped with OCR technology. Hence, your entire office can go paperless with the help of a simple smartphone.
PDF editors are improving day by day, making PDF feasible and sustainable in the long run. If you run a business, do not think twice before investing in a PDF editor because it is the future.
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