If you’re in the process of planning out a corporate event for your company, there are so many different things you’ll need to do. From tracking down a caterer to hiring a band or DJ, it can be a daunting task.
But you can put yourself on the path to success by finding the right corporate event space at the very start. Once you have a corporate venue in Auckland, New Zealand all ready to go, everything else will start to fall into place.
Take a look at 7 tips that will help you choose the right corporate event space for your company’s big event below.
See How Many People Will Attend
How many people are going to be in attendance at your corporate event?
That’s a question that you’ll need to ask yourself early on in the event planning process. Answer it before you begin looking at the different venues for corporate events in your area.
If there are only going to be 25 people at your corporate event, you’ll need to find a much different space than if there are going to be 200 people at it. Send out invitations to your event as soon as you can so you can gauge how large your venue will need to be.
Figure out Which Day the Event Will Be
Do you have a date all picked out for your corporate event? If not, that’s another thing you’ll need to do before you start considering different corporate meeting venues.
You might find what looks like the perfect venue for your event. But if it’s all booked up on the day you need it? You’re out of luck.
You can either set your date in stone and limit yourself to only venues available on that date or find a venue first and use it to determine your date. Either way, it’ll prevent you from being disappointed over finding out a venue is booked on the day you need it.
Create a Budget
Have you put a budget into place prior to planning your corporate event?
That’ll need to be done immediately before you do anything else. Your budget will determine how much you can afford to spend on:
- Table and chairs
It’ll also play a big part in how much you can spend on a corporate event space. Renting a venue is probably going to take up the biggest chunk of your budget, so it’s good to know what that budget is ahead of time.
Consider What Type of Event You’re Holding
Are you planning a fancy gala with all the executives from your company in attendance—or is it going to be a more informal party celebrating Christmas or another holiday?
There are some corporate event spaces that are designed specifically for those holding formal sit-down dinners. There are others that’ll work well for those who want to bring in a DJ and set up a dance floor.
There are also some that can serve almost any purpose you want, regardless of how formal or informal your event is going to be. But those types of venues can be harder to come by and will require you to be on the ball with your planning.
Research Corporate Event Venues in Your Area
At this point, you should know:
- How many people will be attending your event
- What day you want to hold your event
- How much you can spend on a corporate event space
- What kind of corporate event you’re going to be holding
As long as you know all these things, you can start to research some of the specific corporate event venues in your area and narrow down your search.
Begin by doing a basic Google search for corporate events in your city or town. Then, write down the names of the different venues that pop up as well as some information about each of them. The info you gather should include:
The size of the corporate event space
The cost to rent it
Any restrictions that are put on those who rent it
The tables, chairs, and other equipment included in a rental
Available dates for the venue
Put together a spreadsheet with this info so you can compare and contrast each venue on your list. You’ll be able to get a great overview of what each venue could potentially offer you.
Check Reviews for Different Venues
What have those who have booked different venues in the past had to say about them?
In addition to scoping out info on the venues on your list, check out online reviews for them as well. Most reputable venues will have a long list of reviews that people have left for them in the past.
The reviews will likely touch on everything from the cost of a venue to the amenities provided by it. It’ll allow you to see what you can expect when working with each individual venue.
Tour the Venues You like Most
At the end of all this, there should be two or three corporate event spaces that you like more than all the others. It’ll be time to take a tour of each space to see what they have to offer in person.
By touring venues, you can get a real feel for them and see whether or not they would work for your event. You can also ask any questions you might have to the owner or operator of the venue.
Start Looking for the Right Corporate Event Space
Nothing will ruin a corporate event quicker than the wrong corporate event space. If a venue is too small, too expensive, or not laid out in a way that’ll work well for your event, it could be a disaster.
By using the tips found here, you can increase your chances of finding the right space for your company’s next event. It’ll prevent you from blindly picking out the first space you find without giving it the proper consideration.
Take a look at our blog to get more tips on putting together a successful corporate event.